Bank Accounts

Core information for association bank accounts (operating and reserve): designation, flags, account number, balances, check routing, check return address, and GL link. The bank institution identity (name, routing, address, contact) lives on the separate Banks entity and is referenced by Bank ID.

Migration Requirements

Required for Import

Yes - Required

Retention History

Include all currently active operating accounts for each association. Retain accounts closed within the last fiscal year for audit trail and financial reconciliation purposes.

Usage Notes

•⚠️ CONTAINS SENSITIVE DATA - Banking information must be properly secured

•Each association must have exactly one account with Is Primary Operating Account set to true

•Operating accounts are checking accounts used daily for bills, payroll, and must be tied to GL/balance sheet for reconciliations

•Link each account to its bank institution via Bank ID — the institution (name, routing, address, contact) is provided through the Banks entity

•Account and routing numbers should be masked when displayed in UIs

Fields (14)

Show required only

Expand a field to see example values and, where necessary, additional business context

	Field	Type	Description	Attributes
Bank Account Main
	`Bank Account ID`	Text	Unique identifier for the source system Bank Account	Required
Bank Account ID Unique identifier for the source system Bank Account Examples BANK-ACCT-001 12345 OP_ACCT_001 Business Context This field identifies unique operating bank account records from your source system, enabling updates after initial import. Provide any unique identifier from your system—numeric IDs, text codes, or concatenated values all work.
	`Association ID`	Text	Your system's unique identifier for the HOA/association	Required
	`Is Primary Operating Account?`	True/False	Whether this is the main operating account for the association	Required
	`Account Number`	Text	Bank account number	Required
	`Designation`	Enum	Whether this is an operating or reserve account	Optional
	`Lockbox`	True/False	Whether this account uses a lockbox for payment processing	Optional
	`Current Balance`	Number	Current money balance of the account from the source system	Optional
	`Is Account Active?`	True/False	Whether this bank account is currently active	Optional
	`Minimum Balance`	Number	Minimum balance required to be maintained in the account	Optional
	`Bank ID`	Text	Source-system ID of the bank institution this account belongs to	Optional
Bank Information
	`Check Return Address`	Text	Full address that returned checks are mailed to, including street, suite/unit, city, state, and zip code	Optional
	`GL Account`	Text	General ledger account code or ID linked to this bank account	Required
Additional Information
	`Notes`	Text	Optional notes or comments about this bank account	Optional
Additional Data
	`Additional Data`	JSON Object	Any extra information from your source system	Optional

Relations

associationAssociationsmany-to-one

The HOA/community this operating account belongs to